Your papers in the box, before customs asks.
Invoices, contents lists, SDS and destination permits, prepared with you before pickup.
Where missing papers hold a sample.
The missing contents list.
A box without a clear contents list and invoice cannot be matched to what is inside.
We prepare the invoice and contents list with you before pickup. For the customs side, see Customs preparation. See: Food, Coffee & cocoa, Mining.
The destination rule.
Plant health papers, food import notice, soil permits or a missing registration can hold or return a parcel.
We confirm what the destination and the receiver require before pickup. See: Agro, Coffee & cocoa, Beauty.
The document customs asks for.
When customs opens the box and asks for the safety data sheet or compliance documents, a missing file stops it.
We prepare the SDS and any requested documents with you before pickup. See: Beauty, Flavors & fragrances.
How the papers get into the box.
Check before shipping
We review origin and destination rules for each item.
Prepare the file
Invoices, packing lists, SDS and declarations.
Coordinate the permit
We work with the consignee when the permit is theirs to request.
Hand over
For the customs side, see Customs preparation.
What you send for this service.
You send: Invoice draft and contents list.
Plus the five details every request starts with. See the five details
- Services
- Documentation and permits
- Condition
- Ambient
- Risks planned
- Held, Late
- Date it must land
- [your date]
- Owner
- One named Samplify team
- Invoice
- Contents list
- Destination permit
- Five details received
- Planned back from your date
- Route plan sent to you
- Pickup
- Receiver confirms
Example only. Not a real shipment or client.
Often planned with International logistics and Customs preparation and Sourcing with lot traceability and Tracking and data. Questions on NDAs, cover or DG? Read the answers.
Short answers before you ship.
Which documents do you prepare?
Invoices, contents lists, SDS and declarations, prepared with you before pickup.
Who requests the destination permit?
When the permit is the receiver’s to request, we work with them on it.
What if customs asks for the SDS?
We prepare the SDS and any requested documents with you before pickup, so they travel with the box.
Do you check destination rules?
Yes. We review origin and destination rules for each item before it ships.
What do I need to send?
An invoice draft and a contents list, plus the five details every request starts with.
Related guides: What value should I declare on a free sample? and What do I need to ship seed samples to another country?