Your food sample arrives in the condition your lab needs.
A thawed R&D sample, a declared value customs will not accept or a missing registration can waste the test before it starts. We confirm condition, documents and value before pickup.
Three of the five failures hit food samples first.
We plan against all five before pickup. These are the ones we flag first in this sector.
Refused
How we plan for it
Dry ice counts as dangerous goods when it flies, and some ingredients do too.
We declare the dry ice and classify each ingredient before booking.Held
A zero value, a missing registration or a missing technical sheet can mean a hold.
We review the proforma value, check sanitary and import requirements and prepare the technical sheet with you.Spoiled
A thawed R&D sample wastes the test before it starts.
We confirm Ambient, Controlled temperature or Frozen against the technical sheet and quote the matching service.Late
The lab test runs on a set date.
We plan back from that date and tell you early if it is at risk.Orphaned
How we plan for it
A frozen sample left waiting at a handoff loses its condition.
One Samplify team owns it from pickup until the lab confirms receipt.How we handle it, in detail
The sample that keeps its condition.
Ambient, or cold chain at controlled temperature or frozen: we confirm the condition the test needs, check it against the technical sheet and quote the matching service.
The value stated right.
Samples often have no commercial value, but a zero value can mean a hold. We review the proforma before pickup so it states a value for customs purposes and clearly marks the sample as not for sale.
The registration checked up front.
We check sanitary and import requirements in the destination before shipping, so a missing registration is known up front, not at the border.
The technical sheet, prepared with you.
We help you prepare the technical sheet before the quote, so the shipment is not stopped for paperwork.
What we move: ingredient samples for sensory and development tests, frozen R&D samples, powders, starches and raw materials, finished food and beverage products.
Five lines. The condition comes first.
The five lines
- Origin and the receiving lab
- What it is and the condition it needs: Ambient, Controlled temperature or Frozen
- How much
- Date it must land (we plan back from it)
- Technical sheet
- Condition
- Frozen
- DG
- Not dangerous goods
- Date it must land
- [your date]
- Owner
- One named Samplify team
- Proforma invoice with a value for customs purposes
- Technical sheet
- Sanitary and import check
- Five details received
- Planned back from your date
- Route plan sent to you
- Pickup
- Receiver confirms
Example only. Not a real shipment or client.
A frozen R&D sample, a sheet that said otherwise.
Read the case and what has to be right
A global ingredients company needed a sensitive R&D sample moved from Brazil to its lab in Europe. The reference sheet said controlled temperature, but the team needed it frozen. We quoted the frozen option, asked for the final technical sheet before pickup and reviewed the proforma so the declared value would not hold the sample at customs.
Services used for food samples: Temperature controlled, Documentation and permits, International logistics, Sourcing with lot traceability. Shipping from or to: see coverage.
Short answers before you ship.
Which conditions do food samples travel in?
Ambient, controlled temperature or frozen. We confirm the condition the test needs and check it against the technical sheet.
My sample has no commercial value. What do I declare?
A zero value can mean a hold. We review the proforma so it states a value for customs purposes and marks the sample as not for sale.
What if the product is not registered at destination?
We check sanitary and import requirements before shipping, so a missing registration is known up front.
I do not have a technical sheet. Can you help?
Yes. We help you prepare the technical sheet before the quote.
What do I need to send?
The condition first, then the five details: origin, destination, sample, date and SDS or technical sheet.
Related guide: How do I ship a frozen or temperature sensitive sample?